How do I add or customize a meeting Title?


Meeting titles are important as they represent the subject and importance of a meeting to potential attendees. CalendarHero makes it easy for you to customize your meeting type on the fly while scheduling, or to set a default meeting title (with or without variables) for each meeting type for easy scheduling automation!

Once added the meeting title will appear on your meeting invite email (if you choose to send one), on the meeting acceptance page (where your invitees select a time to meet with you) and on the calendar event once the meeting is scheduled.



Customize a Meeting Title


For each Meeting Type CalendarHero users have the option to customize the title by entering a 'Default Meeting Title'.

To start select a meeting type ( https://app.calendarhero.com/settings/meeting) and open the Name + Link tab. The title you enter will automatically be used by default for any associated Personal Scheduling link or meeting scheduled via the web scheduler or chat (if you don't choose to manually update during scheduling). To insert conditional information into your title please see the section below on using variables. 

Setting a 'Default Meeting Title' is optional. If you do not customize a "'Default Meeting Title' or customize the meeting title during scheduling then the meeting title will defer to the CalendarHero default: "<Meeting Type>:<meeting creator name><invitee(s) name> e.g. "Demo: Jill/Mike/Sam".


Dynamic Titles: Using Variables

To automatically insert conditional information into your 'Default Meeting Title' you can add custom variables. A preview of the results will appear as you type. Custom variables will only appear when a that meeting information is added. For example if you add invitee names, this information will only appear when the invitee names are known.  

The following predefined variables are supported:

  • {{invitees}}
     
    • Use this variable to automatically insert the first name of the meeting invitee(s).
    • "Luke/Leia/Hans" appears in the preview but will be replaced by the actual invitee(s) name when it is known. 
    • For group meetings up to three (3) invitee names will appear. 
  • {{meetingOwner}}
     
    • Use this variable to automatically insert the name of the meeting owner.

Create your own custom variables by using quotes inside brackets:

For example if you wanted to add the custom word "with" to a title then add brackets with that word within quotes - like this: {{" with "}}. Add a space surrounding the custom word to signify a space. Below are a few common examples, but you can put any custom word within the quotes. (Tip: Some special symbols may not be supported, simply use the preview to test.)

  • {{" with "}}
  • {{" for "}}
  • {{" : "}}
  • {{" your-custom-word-here "}}

EXAMPLE 1

Type this:

Sales Demo{{" with "}}{{invitees}}

to display this title: 

"Sales Demo with Luke/Leia/Hans"

This version of the title will display when the variable information is not yet available:

"Sales Demo"

EXAMPLE 2

Type this:

Interview{{" with "}}{{invitees}}{{" hosted by "}}{{meetingOwner}}

to display this title: 

"Interview with Luke/Leia/Hans hosted by Jill Renwick"

This version of the title will display when the variable information is not yet available:

"Interview"

EXAMPLE 3

Type this:

Consultation{{" : "}}{{invitees}}

to display this title: 

"Consultation: Luke/Leia/Hans"

This version of the title will display when the variable information is not yet available:

"Consultation"



Customize Title during Scheduling 


There are times when you may want to override the 'Default Meeting Title' with a custom title during scheduling or rescheduling. You can easily do this using the web scheduler, plugins or via chat. 


Via Web Scheduler / Rescheduler

To customize your title using the web scheduler / rescheduler simply enter it into the provided "Meeting Title" field. Once added this title will override the 'Default Meeting Title' and automatically appear in your meeting invite and calendar event sent to your attendees. Please note this title field does not support custom variables. 

Via Chat

If you are scheduling a meeting using your chat based meeting assistant you can customize your title by mentioning your meeting title between quotes.  Once added this title will override the 'Default Meeting Title' and automatically appear in your meeting invite and calendar event sent to your attendees. 

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